Key Features to Maximize Efficiency
1. Route Optimization
Descartes GroundCloud’s route optimization feature isn’t just about convenience – it’s a game-changer for peak season. By using the stop ordering feature, you can save between 5% and 15% on fuel costs while reducing vehicle wear and tear. Michelle shared her personal experience: “It saved me 45 minutes on similar routes, translating to lower fuel consumption, less stress, and more time for deliveries.”
2. Maintenance Scheduling
Keeping your fleet in top shape is crucial when the workload increases. The platform’s maintenance scheduling and tracking features allow you to set reminders, create work orders, and manage maintenance records – all in one place. Pre- and post-trip inspections also help you catch small issues before they become costly problems.
3. Timekeeping and Payroll Integration
Descartes GroundCloud simplifies time tracking with its integrated hours-of-service features. Drivers can clock-in and out manually or automatically through geofencing, even if they aren’t assigned to a route. Plus, the embedded Payroll solution ensures that managing compensation for your team is straightforward and accurate.
4. VEDR and Driver Monitoring
Vehicle Event Data Recorders (VEDRs) ensure compliance and improve driver safety. With simple plug-and-play installation, these devices track driver behavior, help resolve disputes and provide peace of mind during the busiest time of the year.
5. Proactive Safety Training
Peak season comes with its own set of safety challenges, from increased road hazards to high package volumes. Descartes GroundCloud’s weekly safety training videos and quizzes keep your team sharp, while the supplemental training library offers additional resources for specific situations or incidents.
6. No-Van-Scan (NVS) and Time Window Management
Ensure every package is accounted for with seamless no-van-scan uploads. Combine this with the Time Commit management system to track high-priority deliveries with ease, helping your drivers stay on schedule and maintain service levels.
7. Hyperlinked Tracking and Package Features
Resolve delivery disputes quickly with hyperlinked tracking numbers. This feature allows you to pinpoint exactly where a package was scanned and link directly to its tracking information. Address notes and package scanning tools further improve efficiency and accuracy, even during system outages.
By fully utilizing these features, you’ll not only handle the demands of peak season but thrive in them, ensuring efficiency, profitability, and driver satisfaction.
Order Peak Season Equipment
To handle the influx of packages, you’ll need additional tools and hardware:
-
- Tablets from Verizon or T-Mobile (available with data plans).
-
- Send devices to Descartes GroundCloud for mobile device management (MDM) enrollment to be locked down for driver use.
-
- VEDR devices for rental vehicles to ensure compliance and efficiency.
-
- Scanners from your preferred vendor to keep up with increased scanning demands.
Add New Drivers and Vehicles Early
Preparing for peak means staffing up and ensuring every driver has the tools and training they need. Use Descartes GroundCloud to:
-
- Add new drivers and their required documents to your management portal.
-
- Assign seasonal and rental vehicles to VEDR devices for tracking and compliance.
-
- Utilize features like maintenance scheduling and pre- and post-trip inspections to keep fleets running smoothly.
Keeping Your Team Safe and Happy
Peak season is as much about people as it is about packages. Michelle emphasized the importance of supporting your drivers to maintain morale and prevent burnout.
Driver Engagement: Weekly safety meetings and safety incentives, like gift card raffles, can keep drivers engaged and foster a culture of safety.
Safety First: Equip drivers with essentials like ice cleats, hand warmers, and hand trucks. Host regular safety meetings to address weather hazards, lifting techniques, and safe driving habits.
Proactive Safety Training: Descartes GroundCloud’s weekly training modules keep drivers sharp and engaged with safety protocols without disrupting their workday.
Looking to improve the efficiency and profitability of your operations?
Descartes GroundCloud offers comprehensive solutions that support your logistics operations during peak delivery season and beyond, helping to streamline processes and maintain efficiency. Want to learn more? Contact us today to see how we can help you prepare for a successful peak season.
